FY11 Annual Reporting Instructions

Bruce MacPherson, President, Green Mountain Audubon Society (VT)

Background information on Chapter Annual Reporting may be found here.

Due Date

This year's reports are due by November 30th, 2011; however, we begin processing reports as soon as August and deposit the first baseline payments in September.

Reporting Period

The 2010 Chapter Annual Report period covers your Chapter's most recently completed fiscal year. This may match Audubon's fiscal year (July 1, 2010 - June 30, 2011) or the calendar year 2010, or cover some other time period.

Components – Questionnaire and Financial Report Form

The FY11 report has two components - a QUESTIONNAIRE and a short FINANCIAL REPORT. Please download a copy of the report form in Microsoft Word here. If you submit this form, you do not have to fill out the forms online.

While not required this year, we welcome any additional Chapter information you would like to share, such as the Chapter annual plan, and ask that you please attach those documents to an email message to Chapter Services.

Accessing Questionnaire and Financial Report Forms Online

Please note that if you fill out the Microsoft Word version of the report form, you do not have to complete the online version as described below.

If you don't already have a My Audubon account (used for CBC compiling, accessing membership information and annual report forms), you'll need to create an account and then request access to the Chapter Reporting System by calling 800-542-2748 or emailing Chapter Services. If you already have a My Audubon account, but cannot access the annual report forms, or if you have forgotten your login information, please contact your Chapter Administrator or Chapter Services.

Once you are logged into My Audubon (http://app.audubon.org/chapter/) with the appropriate access, you can click "Annual Reports" and select either the 2011 questionnaire or financial report. As you are working on the forms, please click the "save" button at the bottom of the form often. Each time, a confirmation box should pop up that thanks you for saving. After saving your data, you may close the form at any time to work on it again later. When you have completed the form to your satisfaction, click the "submit" button. NOTE: "Submit" locks the form for further editing. Please save a PDF copy for your records.

Technical assistance with report forms

For assistance downloading forms, troubleshooting use of the forms, or resolving any problems with emailing them, please email the Chapter Services Office or call (800) 542-2748. You may contact Chapter Services for an alternate report form.

Thank you in advance for sharing the exciting results of your past year’s work and your Chapter’s plans for the coming year!

Baseline Payment

Once a report is approved by either the State Office or Chapter Services, the Baseline payment is directly deposited to the Chapter checking account by the end of the following month. Please let the Chapter Services Office or your State Office know if an extension is needed.