Description: Smaller Chapters may need to have the entire Board or the program committee serve as the Hospitality Committee. In fact, ideally all Board members will participate in greeting newcomers at events and helping them get started in Chapter activities. Generally, the Hospitality Chair is encouraged to recruit a committee of five to eight members to assist in one of the most crucial activities of the Chapter monthly meeting—guaranteeing that participants feel welcome, have an enjoyable time, and leave the meeting wanting to come back again.
A well-organized Hospitality Committee has three areas of responsibility: to provide refreshments at Chapter meetings, to greet and welcome new members into the fold, and to provide door prizes.
- Be sure committee members know exactly what their responsibilities are as greeters.
- Coordinate with the Program Chair to plan, purchase and deliver refreshments for each meeting.
- Provide name tags at member meetings.
- Display Chapter and Audubon materials to keep old and new members informed.
- Collect all bills for refreshments and/or prizes and submit to the Treasurer.
- Circulate a sign-up sheet early at each member meeting to identify names of newcomers.
- Brainstorm with the committee about door prizes to present at member meetings.
- Acknowledge and thank all volunteers at each meeting.
- Audubon Outreach Materials (Audubon brochures and other publications, door prizes--hats, decals, pins)